18/02/2013 - Monday 19/02/2013 -Tuesday - 20/02/2013 - Wednesday
learned about structure organization in finance department. a person who has been assigned to conduct in explain about the structure organization is Sjn. Zainan Bin Lah. he has explain from top level of managment in finance department until the low positions of staff. he has explain through organization chart from the board of director at finance department.
besides that, he also has explain every job and responsibilities in logistic unit. failing systems is a process in how to keep safe all the important data and files that has related with all daily works. the process of failing all the data and files was started from early 1990's until now. every files has they own voucher number. the voucher number has print out from ESPKB systems from KDN Ministry of Finance in Malaysia. all the data and files will be safely save into the store starting from the closing account date in every month. the closing account date has started from 8 January for every years.
furthermore, Sjn. Zainan Bin Lah has take the time to give some input about the rules and regulation of offices. the rules and regulation in terms of timing hours, rules for every work task, job and responsibilities for every staff and uniform wearing of polices staff.
21/02/2013 -Tuesday and 22/02/2013 - Friday
Advance for self - Cik Nurul Ashikin Bt Shamsuddin) / (W17)/ (Pentadbiran Kewangan)
Cik Nurul Ashikin has take as a task to give some of explanation about advance for self in PDRM. Advance for self is and advance loan from government towards staffs and also polices staff. normally advances can make it either in country or outside from Malaysia. but in normally, every staff has use advance for self just only in country. the main purpose of advance for self is to make an events like courses in a long terms or short terms.
loan process :
fill the form and sending to management unit or payment unit. before that to make a loan process they need to fill the apply form and give to KDN or Ministry of Finance and make two copies. one give to payment unit and another one need to give C.C. once KDN has give approval and a loan has been transfer to account of applier.
in example here is :
1. 7000 claim 10000 and has an extra in 3000
2. 7000 claim 5000 an short in 2000
will be start in 1/1/2013 until 1/2/2013
25/02/2013 - Monday and 26/02/2013 Tuesday
Title : Make a Payment Voucher
e-perolehan.com.my - (Pn.Siti Zakiah Binti Sulaiman) / (W17) / (Pentabiran Kewangan)
e-perolehan is a specific system that has been used for every staff in order to complete all the task that has related with local order.
the process of e-perolehan or local order :
1. starting with deliver local order from staff in finance unit
2. and need to register into e-perolehan systems
3. after register into -perolehan they need to transfer into ESPKB system
4. to settle down all the process in e-perolehan and also ESPKB, staff need to have smart card
5. after all the process has been completely transfer into ESPKB, they need to make a payment
27/02/2013 - Wednesday and 28/02/2013 - Thursday
make a preparation of presentation slide. the presentation has been evaluate by sir khairul azhar khalid from Kolej Poly Tech Mara Kuala Lumpur
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