Industrial Training 21/01 - 25/01 2013

in the third week of january, i have been assign to transfer in the finance department. finance department has placed at level 15 in Menara 1 Bukit Aman. i have been assign in finance department because the head of the finance and logistic department has been asked to rotate every unit under finance and logistic department  equally depends on the due date given. 

 the finance and logistic department : 

salary unit : 2 weeks

finance unit : 3 weeks

payment unit : 3 weeks

all the three unit under the finance and logistic department need to be attend according to the week that has been divided to ensure i will get all the lesson of every jobs and responsibilities of every staff and unit. 

21/1/2013- Monday

 Deposit of (Penyesuaian satu Malaysia)

in the first day at finance unit, i have been assign to learn about the the Deposit and Amanah of the (Penyesuaian satu Malaysia). a person who has responsible to teach me in how to make the Deposit and Amanah is Puan Nur Ain Md.Shah and the job of the responsibilities is Pembantu Tadbir Kewangan ( W17). For the first proses of doing the (Penyesuian Satu Malaysia), staff need to make a recheck whether a person who has responsible from PTJ has been send the email of the Filmsi report into the Puan Nur Ain Md.Shah email address or else Puan Nur Ain need to make manually by go to the website of the ANM web portal.

22/1/2013 - Tuesday

Amanah

on the next day, i have been learned in how to do Amanah. 886503 this is the number of the Amanah in the Polis Diraja Malaysia. Amanah code will be used by Police that have been assign to handle the payment and delivery document. for the Amanah document need to submit for every year.

Warta 

besides that,  i also has been learned in how to make Warta. The definition of the Warta is a notification that has been made by  Puan Nur Ain Md.Shah to ensure all the ex Police will be noticed about some amount that need to take by Police staff and also the family of Police. 

usually, the notification of the Warta is list of the Police name that have been retired with the job and the duties that had been take over for along the way of the working time. normally, the list of the Warta name has been made by Malaysia government to ensure Police staff or family members do take the some of the deposit that have been given by government to every staff in Polis Diraja Malaysia.

Rules and Regulation of the Warta Notification :

1. the name of Warta will be list and noticeable 

2.the amount of the deposit need to take it from government 

3. the duration of the amount will be stand for a 2 years only.

4. the amount for every Police money will be transfers into government account and will be revenue

Recording 

record need to make for every Police department in Malaysia. the duties of the recording is to calculate the cash money and after make the calculation, staff need to record the report into the revenue monthly report.

items that need to be record is :

1. the name of the report

2. the references number : example : KPN 4/22/8

3. the references of the date : the date of the letter, and the date received the letter

4. PTJ/IPD : IPD Timur Laut

23/1/2013 - Wednesday

Panjar

has been learned from Pn. Rohani binti Abd Rahman ( C.C/ Ketua Pembantu Tadbir) (W22)

Third day in the first week, i have been assigned to learned and explore how to understand the Panjar. Panjar is used for expanse every items that has been costing under RM500.00 it also can be call as (Perbelanjaan Wang Runcit)

panjar is the some amount of money that have been claimed from every unit in Polis Diraja Malaysia. the amount need to double check from PTJ (Pusat Tanggungjawab) in every IPK and also IPD. But the most important is Panjar must be not more from RM500.00. i have been learned, before make a claimed of the Panjar, PTJ from every IPK and IPD must make a letter of approval from finance department at Menara 1 Bukit Aman. After received a letter of approval from PTJ, finance department need to apply the approval to apply the some amount from KDN (Kementerian Dalam Negeri)

the process to apply Panjar claimed :

1. every amount for expanses that has been made by every unit need to apply the resit to the finance department.

2. resit need to be submit at finance department.

3. KEW 50 is a one of the form that has been used to make a double check.

4. For the approval KDN will select the best price given to fulfilled the requirement.

5. the amount of money will be automatically transfer in the selected bank that is Public Bank

Local Order / (L.O)

the definition of the local order is expanses that has been made from all unit under Polis Diraja Malaysia. all the expanses usually take a big amount to spent in certain items. normally the average of the amount will more than thousand. local order also can be call as government order.

local order has 3 quotations, that is (perolehan am). for example here, the selected unit has made a claimed from a finance department in order to claimed from KDN or Ministry of Finance in terms of expanses a big amount of money to buy or fulfilled the offices furniture. normally, the example of the items that has used to claim is offices furniture, electricity , Photostatted machines , the salary of the cleaner, stationary, polices uniform, shoes, and all expanses that has been expanse in order to complete every responsibility that has related with working at Polis Diraja Malaysia.

 Types of Local Order :

contract : have selected company that has gave a good services to PDRM and still have under contract to gave a services to PDRM.

Tender : the total amount of expanses is more than 500 thousand

Sebut Harga : the total amount not more than 500 thousand

Belian Terus : the total amount not more than 500 thousand and above

24/1/2013 - Thursday

 HOLIDAY - MAULIDURRASUL

25/1/2013 - Friday

Learned how to used System E-Terimaan

Contract

Assigned by ACP Tuan Nik Zaid bin Nik Abd Rahman (Y16)

Contract that has been assigned under finance department has they own terms and condition to gained the original local order or government order (L/O). To have a contract, a requester need to fulfilled every document that has related to make as invoice. The total amount in a years must not more than 12 million

the example of the selected code is :

(23) : connection and utilities

(24) : rental

(26) : supplier of the raw materials and maintenance

(27) : supplier of stationary   

Fine

the definition will be taking off when a certain related company can't provide a services to some unit under Polis Diraja Malaysia. fine will be take as a late services.

System E-Terimaan have been used to paying back an extra of Police staff salary under PDRM. For example is under PDRM have 7 unit that is Management, Logistic, Crime, Special unit, Narkotik, KDNKA and JSJK